Luxia VAT Expertise

• At Luxia Partners, we offer VAT expertise and knowledge to help businesses and individuals - taxable persons navigate the complexities of indirect taxation. We have 12+ years experience in the Indirect Tax area, having worked in multinational consulting companies.  

• During our tenure, we managed local and international VAT files, providing VAT consulting and compliance support, as well as handling VAT refunds on (former) "8th" and "13th" EU Directives.

• What sets our VAT experts apart is their experience working in the team of Tax Authorities, where we gained valuable insights and expertise from "the other side of the table". This unique perspective enables us to provide clients with a comprehensive and insightful approach to VAT compliance and VAT performance mechanisms.

• In addition to our extensive practical experience, we have also shared VAT knowledge providing the "VAT law and Administrative Practice" training to 40+ finance professionals as part of the "Diploma in Luxembourg Taxation" which is a national program in Luxembourg under the umbrella of the Ministry of Education and organised with "Chambre des Salariés Luxembourg".

• We are committed to providing concrete solutions & innovative VAT support help businesses and other taxable persons stay compliant with local and international/ EU VAT regulations and increase VAT performance from a cash-flow and efficiency perspectives. 

• We are in position to support on Luxembourg and Swiss VAT,  as well as on EU VAT (27  Member States) law and practice. 

VAT is a complex tax that can be challenging to navigate, particularly for businesses operating in multiple jurisdictions. At our firm, we offer comprehensive VAT services that can help you manage your VAT registration and compliance needs with ease.

VAT Registration

We can help businesses navigate the process of VAT registration, including assessing whether registration is necessary, completing the registration process and ensuring ongoing compliance with VAT regulations.  Our team of experts can assist with VAT registration in several countries, including Luxembourg, Switzerland, and throughout the European Union (EU). Our services include:

• Review VAT registration obligations 
• Recommendation for registration in the most convenient VAT regime depending on the nature of your business, your business objectives, and applicable VAT laws and regulations 
• Plus: Review possibilities to recover VAT on all business related expenses you've incurred before VAT registration and/or before the incorporation of your company/business (applicable CJEU case law to secure your VAT deduction right as the case might be)
• Non-resident VAT registration
• VAT registration for companies without a physical presence in the country
• VAT registration for e-commerce businesses
• Plus: Follow up with VAT authorities and support your VAT registration in case of additional queries from tax authorities until you receive your VAT identification number 
• VAT registration under OSS (One-Stop-Shop) in Luxembourg 

VAT Compliance

We understand that compliance with VAT regulations can be a daunting task, particularly when you are managing multiple VAT registrations. Our team can help you stay compliant with VAT regulations, including:

• Preparation and submission of VAT returns - Monthly, Quarterly and Annual VAT Returns
• Intrastat reporting
• EC Sales Lists (ESL)
• Plus: VAT Compliance Reviews - We conduct comprehensive reviews of a company's VAT returns (current and / or previous periods), as well as your processes and procedures, identifying where corrections are required, areas where improvements can be made to achieve more efficiency, & ensuring compliance with relevant VAT laws and regulations. 
• Plus: Review methods of compliance work for an improvement on VAT collections and deduction - amounts and timing: Review VAT documents (correctness invoices issued and received), contracts, back-up documents required to exercise your VAT deduction right. Review tax codes in your tax engine and thus the accuracy of your VAT reporting. 

VAT Consulting

Our team can provide advice on complex VAT issues, such as cross-border transactions, place of supply rules, and VAT treatment of specific goods and services:

• VAT Advisory Services - Our VAT advisory services cover a range of areas, including cross-border transactions, mergers and acquisitions, and VAT implications of new business ventures.
• Consulting on EU VAT recovery optimization - We can assist businesses in recovering VAT paid on expenses related to their business activities - quicker and all the amounts your are entitles to (no VAT left on table). 
• VAT Planning - We provide strategic VAT planning advice to businesses to help them reach efficiency on VAT liabilities and maximize tax efficiency.
• VAT Dispute Resolution - Our team can assist in resolving VAT disputes with tax authorities and represent businesses in VAT controls and appeals.
• VAT Audits - VAT advice services can help companies prepare for and manage VAT audits, including conducting a review of the company's VAT position, identifying any areas of risk, and providing advice on how to mitigate potential issues.

VAT deregistration 

The VAT deregistration refers to the process of cancelling a company's VAT registration. This may be necessary if the company's taxable turnover falls below a certain threshold or if the business ceases trading. Deregistration can be a complex process, involving a number of different steps and requirements. We help clients determine whether they are eligible for deregistration, guide them through the necessary paperwork, and ensure that all relevant deadlines are met. Our VAT deregistration services include:

• Reviewing the business's current VAT registration status and determining whether deregistration is appropriate.
• Assisting with the completion and submission of the necessary deregistration forms and documentation.
• Advising on any potential VAT liabilities or refunds that may arise as a result of the deregistration.
• Providing ongoing support and advice throughout the deregistration process.

With our help, businesses can avoid potential penalties for non-compliance and any refunds upon the deregistraiton as the case might be.

Right to VAT refund. As a business operating within the European Union, it's important to know that you may be entitled to a VAT refund. At our firm, we can assist taxable persons in obtaining VAT refunds based on the (former) 8th and 13th Directives, as well as VAT refunds from Switzerland.

EU VAT refunds for EU businesses. The (former) 8th Directive governs the rules and procedures for VAT refunds related to taxable persons who are not established within the European Union but have incurred VAT in the EU. If you have incurred VAT in a EU country and you are not established within the EU, we can assist you in obtaining a refund. We are in position to help Lux businesses recover VAT from any EU Member State. 

EU VAT refunds for non-EU businesses. Similarly, the 13th Directive governs the rules and procedures for VAT refunds related to taxable persons who are established within the EU but have incurred VAT in a non-EU country. If you have incurred VAT in a non-EU country and you are established within the EU, we can assist you in obtaining a refund. We are in position to help non-EU businesses recover VAT from any EU Member State, including Luxembourg. 

Swiss VAT refunds for businesses. In addition, if you have incurred VAT in Switzerland, we can assist you in obtaining a VAT refund. Switzerland is not part of the EU, but it has a system in place for VAT refunds for businesses that are not established in Switzerland. We can help you navigate the Swiss VAT refund process and ensure that you receive the maximum refund possible.

Our EU VAT refund methodology. Specifically, our VAT refund services include :

1. Review of invoices and bills: We carefully review all invoices and bills related to transactions made in other EU member states or Switzerland to ensure that they are accurate and compliant with VAT regulations.
2. Preparation and review of VAT refund claim: Our team of VAT experts prepares and reviews the VAT refund claim to ensure that it is complete, accurate, and compliant with local regulations.
3. Submission of the VAT refund claim: We submit the VAT refund claim to the relevant authorities on behalf of our clients, ensuring that all required documentation is included and that the claim is submitted within the required time frame.
4. Communication with authorities: We assist in responding to any queries or requests for additional documentation from the authorities, ensuring that the refund process runs smoothly and efficiently.
5. Monitoring of VAT refund status: We monitor the status of the VAT refund claim and provide regular updates to our clients on its progress
6. Our goal is to ensure that you receive the maximum refund possible in a timely and efficient manner, plus any interest in case of late refunds. 

Consulting on EU VAT recovery optimization. Our team has extensive 6+ years of experience in assisting businesses with VAT refunds deadling with all EU Tax authorities and other from non-EU states. We can help with every step of the process, from determining your eligibility for a refund to preparing and submitting your refund claim. We can assist businesses in recovering VAT paid on expenses related to their business activities - quicker and all the amounts your are entitles to (no VAT left on table). 

• Service. We offer a VAT HelpDesk - phone consultation for a Quick VAT support. It is designed to provide our clients with prompt and reliable support for all their VAT-related queries (companies, start-ups and independent entrepreneurs registered for VAT ). 

• Team. Our HelpDesk team comprises experienced VAT experts with in-depth knowledge of Luxembourg, EU, and Swiss VAT law and practice, ensuring that our clients receive the most up-to-date and accurate advice.

• Result. Whether you are seeking Quick VAT guidance on local VAT legislation and / or practice of tax  authorities, need clarification on applicable CJEU case law, or require assistance with international VAT matters, our team is ready to provide the support you need and help move forward. With this service, you can trust that your VAT-related queries will be answered promptly and accurately, giving you the peace of mind you need to focus on running your business. 

• Subject. We cover the VAT law and practice from Luxembourg, Switzerland and EU VAT Legislation + recent or applicable Court of Justice of the European Union (CJEU) case law, international VAT rules and VAT treatment quick assessment. 

• Subscribe. Our services are governed by the Terms & Conditions set forth in the agreement at the time of sign-up and can be canceled at any time. The VAT Help Desk is available every Wednesday and Friday. Prices shown below are in EUR and exclude VAT. 

I. VAT & DIGITAL ECONOMY 

The digital economy has brought about new challenges for businesses that operate across borders. The European Union (EU) has recognized this and introduced new regulations for VAT in the digital economy.  

It is important for businesses to stay compliant with these regulations to avoid any penalties or fines. Our firm offers assistance with VAT in the digital economy, including One Stop Shop (OSS) registration and compliance. Our services include:

• Review of the business model & identification of VAT obligations: We will review the business model of our clients and identify the VAT obligations they have in different jurisdictions.

• Registration with the One-Stop-Shop (OSS): For businesses making cross-border sales of goods or services to consumers within the EU, we assist in the registration with the OSS, which is a simplified VAT reporting mechanism.

• Compliance with VAT regulations in the digital economy: Our team of experts will help businesses navigate the complex rules and regulations surrounding VAT compliance in the digital economy. 

• Consulting VAT in digital sphere:  We will provide guidance on the VAT treatment of digital products, such as software, e-books, and online services, on the VAT implications of cross-border transactions within the EU, VAT on e-commerce, VAT treatment of electronically supplied services such as software, cloud computing, and digital downloads, correct VAT rates to apply and correct issuance of invoices, correct timing for issuance of bills. 

• Preparation and submission of VAT returns: We will prepare and submit VAT returns / OSS returns  for our clients in compliance with the relevant VAT regulations, ensuring that deadlines are met.

• Support with VAT audits: In case of VAT audits, we will provide assistance to our clients, such as reviewing the documents requested by tax authorities, preparing responses, and representing the clients in meetings with tax authorities.

• VAT planning: We can assist businesses in developing VAT planning strategies that are tailored to their specific needs and goals, while ensuring compliance with all VAT regulations.

• Tax/VAT Codes: As part of our VAT consulting services, we also assist businesses in reviewing and designing VAT/TAX codes to ensure compliance with local regulations. Our team of experts carefully examines the company's transactions and operations to identify areas that require specific tax codes. We then provide recommendations on how to structure the codes to optimize tax benefits while maintaining compliance with applicable regulations. 

Overall, our goal is to provide comprehensive support to our clients in complying with VAT regulations in the digital economy, to reduce the risk of errors or non-compliance, and to help them save time and resources in managing their VAT obligations.

II. TAX TECH IMPACT ASSESSMENT 

As businesses continue to adapt to an ever-changing business landscape, the role of technology in driving growth and success has become more critical than ever. At Luxia, we understand the importance of leveraging the latest tools and platforms to optimize business operations, enhance customer experiences, and drive growth. Our Tax Tech consulting services include:

• Tax Tech Planning & Impact Assessment: We conduct a comprehensive review of the tax impact when there is a change in tax or accounting platforms. Our review includes reconciliations, assessment of the impact on your business, and necessary adjustments to ensure compliance with tax regulations while maintaining consistency in your tax reporting. 

• Design and Review Tax/VAT codes: Designing and reviewing tax codes is a crucial part of ensuring compliance with tax regulations. Our team of experts can assist you in developing tax codes that are tailored to your business needs and comply with local tax laws. We review existing tax codes to identify potential areas of risk and provide recommendations for improvement. Our goal is to ensure that your tax codes are accurate, up-to-date, and in compliance with local tax laws, thereby minimizing the risk of penalties and fines. 

• Tax Software and Platform Selection: We help clients identify and select the right tax software and platforms for their specific needs, taking into account factors such as scalability, functionality, and cost.

• Support with the Design and Implementation of a Proprietary Tax Engine: Involves the development of a customized software solution to automate tax calculations and compliance for your business. Our team of experts will work with you to design and implement a tax engine that is tailored to your specific needs and requirements. This includes a thorough analysis of your business processes and transactions, identification of applicable tax rules and regulations, and the development of a comprehensive tax calculation engine that ensures accuracy and compliance with tax laws. 

•  Support with the Integration of Tax Engine: We can also assist with the integration of the tax engine with your existing systems and processes, as well as provide training and support to your staff to ensure seamless adoption of the new solution. By implementing a proprietary tax engine, your business can improve the accuracy and efficiency of tax calculations, reduce errors and compliance risks, and ultimately save time and money. 

We believe that technology can be a powerful enabler of business growth and success - we are committed to helping our clients leverage the latest tools and platforms to achieve their goals.

Undergoing a VAT control can be stressful for businesses, so we offer assistance to help you prepare and respond appropriately. Our services in this area include:

Pre-audit review

• We will review your VAT processes and procedures before the VAT control to identify any potential issues or gaps that may arise during the control.
• Reviewing VAT returns: We review VAT returns to ensure that they are filed accurately and in compliance with the VAT regulations, and to identify any potential issues that may arise during VAT controls or audits.
• Providing advice: We provide businesses with advice on how to manage VAT compliance risks and implement effective VAT control measures, including training and guidance on VAT rules and regulations.

Assistance during the control

• Our VAT experts can assist you during the VAT control process. We can review and explain requests from the tax authorities, assist with document retrieval, and provide support in responding to any inquiries.
• Reviewing documents: We review the documents requested by the tax authorities, including invoices, receipts, accounting records, and other relevant documentation, to ensure that they are accurate, complete, and in compliance with the VAT regulations.
• Preparing or reviewing answers: We help businesses prepare or review answers to the tax authorities' questions regarding VAT compliance, including issues related to VAT registration, VAT returns, and VAT payments.
• VAT legal background: We conduct research and analysis of the legal background to defend your VAT reduction or refund claims in case of disputes with the tax authorities.
• Following up with authorities: We follow up with the tax authorities on behalf of businesses to ensure that VAT controls and audits are conducted in a timely and efficient manner, and to provide support throughout the process.

Post-audit support

• After the VAT control, we can assist with reviewing the findings and preparing responses to any issues raised by the tax authorities. We can also help you with any follow-up actions that may be required.

VAT remediation

• In cases where the tax authorities have identified issues with your VAT compliance during a control, we can help you take corrective action to remediate the issues.

Our aim is to help you navigate the VAT control process as smoothly as possible and ensure that you are in compliance with VAT regulations.

We offer VAT cash-flow impact optimization services to help businesses minimize the impact of VAT on their cash flow. This service involves a thorough analysis of a company's VAT position and the identification of opportunities to improve cash flow.

Our Methodology

• We start by analyzing the company's current VAT position, including any potential VAT liabilities and VAT recovery opportunities. This analysis helps us identify areas where the company can optimize its cash flow by reducing the impact of VAT on its business operations.

• Based on the analysis, we then work with the company to develop a customized VAT cash-flow optimization plan that takes into account its unique business needs and objectives. This plan may involve restructuring the company's business operations, modifying its VAT accounting procedures, or exploring alternative VAT recovery opportunities.

• We also provide ongoing support to ensure that the company's VAT cash-flow optimization plan is implemented effectively and that the benefits are realized. This may involve regular reviews of the company's VAT position and ongoing analysis of its VAT compliance and reporting requirements.

• Our team of experienced VAT specialists has extensive knowledge of VAT legislation and can provide practical and effective solutions to help businesses optimize their cash flow while maintaining compliance with VAT regulations.

Our Approach

is to continually evaluate our Client's Tax / VAT compliance and financial positions to identify potential risks and areas for improvement. In today's context, we see that our clients consider of relevance and require to provide them with concrete solutions to unblock the valuable cash from tax accounts in order to make it available again for business & investment - We are specialized in this sphere: in a context of 100% tax compliance, we support to :

• accelerate the timing for your tax &  VAT refunds 
• secure  deductions - to the max extent and in best timing as per most favorable law  
• plan future impact of VAT on your supply chain - to obtain a clear cash-flow advantage 
• reduced timing for tax compliance matters - avoid risk of fines and penalties  
• accurate more efficient VAT reporting reconciled with your accounts - saved time 
• past errors corrections and efficiently manage any related fiscal risks

Our Budget Structure

To optimize the cash-flow impact of VAT, we offer our services on a commission basis. This means that we only get paid based on the measurable positive impact we bring to your company. We work closely with you to identify areas where we can improve your VAT cash-flow and implement strategies to achieve those improvements. Our goal is to ensure that you are maximizing your VAT cash-flow while remaining compliant with all relevant regulations. 

VAT Subjects  

We provide VAT training services to businesses to help them understand the complex VAT regulations and compliance requirements. Our VAT training programs are customized to the specific needs of our clients and cover a range of topics such as VAT basics, VAT registration, VAT compliance, VAT audits, VAT refunds, and other related areas.

Experienced VAT Professionals

Our training sessions are conducted by experienced VAT professionals who have a deep understanding of the local and international VAT laws and regulations. We use a variety of methods to make the training sessions engaging and interactive, including case studies, practical exercises, and group discussions.

Ongoing Support 

We also provide ongoing support to our clients even after the training is completed, including answering any questions or concerns that arise and providing additional resources and materials to assist with VAT compliance. By providing comprehensive VAT training to our clients, we empower them to stay up-to-date with the latest VAT regulations, minimize their tax risks, and optimize their VAT position.

Flexibility  

We offer flexible training options to accommodate various schedules and locations, and our experienced trainers can tailor the content to meet the specific requirements of your business. Whether you are looking to train your finance team on the latest VAT regulations or provide an overview to your entire staff, we have the expertise to deliver effective and engaging training sessions with direct practical application to your business.